# Monthly Filing

Navigate to [Payroll / Filing](https://app.allwage.com/#/payroll/filing) to generate your monthly SARS and UIF reports.

## When will the monthly reports be available?

Once all pay runs that end within a calendar month have been finalised, your monthly reports can be generated.

<figure><img src="/files/2xBPcDxanC8PZzFrbJ8u" alt="" width="563"><figcaption><p>Generate filing documents for all finalised pay runs in the list</p></figcaption></figure>

You will be prompted with the following message if not all pay runs are finalised. Navigate [here ](/modules/payroll/recurring-pay-runs/current-pay-run.md#finalise-a-pay-run)for more information on finalising pay runs.

<figure><img src="/files/oTPf0f9GfokQ0SvoY0wp" alt="" width="563"><figcaption><p>Finalise all pay runs in the list before you can generate the monthly filing documents</p></figcaption></figure>

## Available Reports

Once all pay runs are finalised, these reports will be available automatically.

<figure><img src="/files/LHLWwA6JQ40hCz8etjPq" alt="" width="563"><figcaption><p>Available reports each month</p></figcaption></figure>

### EMP201

The EMP201 is a monthly summary that consolidates PAYE, UIF deductions, and any applicable ETI details. Ensure this is filed by the 7th of the following month to remain compliant.

{% hint style="info" %}
Monthly filing reports are only available after finalising all pay runs in a calendar month. See this section: [#when-will-the-monthly-reports-be-available](#when-will-the-monthly-reports-be-available "mention")
{% endhint %}

<figure><img src="/files/8GPttK8sEy9YQGxE1Z8T" alt="" width="563"><figcaption><p>Monthly filing page</p></figcaption></figure>

The EMP201 can be downloaded by following these steps:

1. Navigate to Payroll > Filing and select a legal entity on the left hand side
   1. If you want to generate the EMP201 for a previous financial year, select the applicable year in the top right
2. Locate the calendar month and click on generate documents.
   1. If the documents are not available yet, refer to: [#when-will-the-monthly-reports-be-available](#when-will-the-monthly-reports-be-available "mention")
3. Once you hover over the EMP201 block, a download Icon will appear:<br>

   <figure><img src="/files/2weL9jpwMAQGxiV87kyw" alt="" width="563"><figcaption><p>Download EMP201</p></figcaption></figure>

*Watch our step by step video:*

{% embed url="<https://www.youtube.com/embed/qdfX6AjP0IQ>" %}

### UIF Declaration

Each month, it's necessary to declare specific details about each employee's earnings and UIF contributions to the Department of Labour. AllWage streamlines this task by allowing you to generate and download the UIF declarations directly from our platform.

<figure><img src="/files/8GPttK8sEy9YQGxE1Z8T" alt="" width="563"><figcaption><p>Monthly filing</p></figcaption></figure>

Your UIF Declaration can be emailed to the department of labour by using the following instructions:

1. Navigate to Payroll > Filling and select a legal entity
   1. If you want to generate the UIF declaration for a previous financial year, select the applicable year in the top right
2. Locate the calendar month
   1. If the documents are not available yet, refer to: [#when-will-the-monthly-reports-be-available](#when-will-the-monthly-reports-be-available "mention")
3. Click on the UIF Declarations button for the relevant month - a download icon will appear.<br>

   <figure><img src="/files/FoL35Vyc3lMp5bqjCIsk" alt="" width="563"><figcaption></figcaption></figure>
4. A file will be downloaded with the following name: **uuuuuuuu.nnn**
   * Where "**uuuuuuuu**" represents your UIF number and "nnn" an unique file number for this specific month and year
   * Please do not **open and edit** this file after downloading it
   * Please do not **rename** the file
5. Send an email to ***<declaration@labour.gov.za>*** and attached the file downloaded in step 3
   * The “**Subject**” of the E-mail must be “**Declaration**” or “**Declarations**”.
6. You will receive a response within 5-7 working days.

{% hint style="warning" %}
This declaration is created in a specific format to be read by the Department of labour, we advise that you not open this file. Please refer to this document for further information on the specifications of the file: [Employer Declaration](https://www.labour.gov.za/DocumentCenter/Forms/Unemployment%20Insurance%20Fund/ELECTRONIC%20DECLARATION%20SPECIFICATIONS%20-%20E03%20\(1\).pdf)
{% endhint %}

### Detailed Breakdown

Downloadable excel sheet that contains all taxable elements for each employee for the given calendar month. This report also contains all ETI information for each employee.

<figure><img src="/files/8GPttK8sEy9YQGxE1Z8T" alt="" width="563"><figcaption><p>Monthly Filing</p></figcaption></figure>

1. Navigate to Payroll > Filling and select a legal entity
   1. If you want to generate the UIF declaration for a previous financial year, select the applicable year in the top right
2. Locate the calendar month
   1. If the documents are not available yet, refer to: [#when-will-the-monthly-reports-be-available](#when-will-the-monthly-reports-be-available "mention")
3. Hover with your mouse over the detailed breakdown - a download Icon will appear that you can use to download your report.


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