# Document Management ## **What is Employee Document Management?** Our Employee Document Management module is a secure, centralised digital filing system built directly into your payroll platform. It is designed to solve the challenges of managing records for a field-based workforce. We understand that for Payroll Administrators, managing physical employee documents can be chaotic, inefficient, and create significant compliance risks. This feature was built to solve key pain points we observed from our customers, including: * **High Administrative Overhead**: The process of scanning, filing, and retrieving physical documents is time-consuming. * **Compliance Risk**: Manually tracking expiry dates for contracts, medicals, or training certificates in spreadsheets or calendars often fails, leading to compliance breaches when documents expire without notice. * **Lack of Centralisation**: Documents are often scattered across physical filing cabinets, online drives, and email, making it a stressful nightmare to prepare for an audit or get a complete view of an employee's file. Our goal is to replace these scattered, manual systems with a single, secure source of truth, giving you control, visibility, and peace of mind. **Current Capabilities** Here is what you can do with the first version of Employee Document Management: * **Secure Employee Vault**: A secure vault section is available on each employee's profile where you can upload employee-specific documents. * **Categories and Tags**: Each document can be assigned one category and multiple tags. This makes it easier to organise, filter, and find relevant information when looking up historic documents. * **Expiry Dates and Renewal Notifications**: When uploading a document, you can set an expiry date. You can also set a reminder to be notified before the document expires. Currently, these notifications are displayed as health checks on your pay runs. * **Attach Multiple Files to a Document**: A single document record (like a contract or warning) can have multiple physical files attached to it. This allows you to group related files (e.g., an original contract and all its addendums) for better organisation. You can also easily download all attachments at once. --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://help.allwage.com/modules/document-management.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.