Council Reports & Submissions
Review, generate, and file your monthly council submissions — the same simple flow for every council.
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Review, generate, and file your monthly council submissions — the same simple flow for every council.
Council submissions are legal filings with deadlines, so AllWage guides you through a consistent flow for every council: review the figures, finalise them, download or copy the submission, then mark it as filed. The steps are the same for every council — only the contents of each submission differ.
Open the Payroll / Reports area and go to Council Reports.
Choose the council you want to file for.
Each council has its own page, because each council runs on its own fiscal year and its own monthly layout.
A council's page is organised around its financial year and the months within it:
Year selector (top right) — each council has its own financial year, so you pick the year you're filing for here.
Month list (left) — the months in the selected year, each with a status marker so you can see at a glance where every month stands.
Main area — the submission(s) for the month you've selected.
Each month shows a coloured marker so you can see where it stands at a glance:
🔴 Red
There are issues to resolve before the submission can be generated
🟠 Amber
In progress — generated or finalised, but not yet marked as submitted
🟢 Green
Submitted — you've confirmed this month is filed with the council
If a month has missing or invalid information (for example, an employee is missing a required council detail), the submission is blocked until it's fixed. The month shows as having issues, tells you how many, and links you to where to fix each one. You can't generate a submission from incomplete data.
When a month has no issues, open it and review the submission. This opens a panel showing exactly what will be filed, based on your current employee, time & attendance, and payroll information. Take the time to check the figures here — this is your chance to catch anything before it goes to the council.
When you're happy the figures are correct, finalise the submission. Finalising captures the figures as the version you intend to file, and records who finalised it and when. If the underlying data changes later, you can rebuild it (see Correcting a submission below).
Once finalised, click View & Download Submission to open the submission and produce it in the format your council needs:
Some councils want a file you download and send to them.
Others want you to copy the submission and paste it into their online platform.
The exact method is covered on each council's page (see BIBC). You can view and download as many times as you need — it doesn't change anything.
After you've actually filed with the council, come back and mark the month as submitted. This turns the month green so you and your team can see at a glance which months are done. AllWage doesn't talk to the council to confirm this — it's your record that the job is complete.
If you spot a mistake after finalising, first correct the underlying information (for example, fix an employee detail or a shift). Then open the month's menu and choose Regenerate — AllWage produces a fresh version of the submission using the corrected data, ready to view, download, and file.
Correcting information doesn't change a submission on its own — nothing updates until you Regenerate. So the version on the card stays exactly as you left it until you deliberately regenerate it.
The steps above are identical for every council. What differs — the details captured, how figures are worked out, and the exact submission format — is on each council's own page:
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