> For the complete documentation index, see [llms.txt](https://help.allwage.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.allwage.com/modules/councils/enrolling-employees.md).
# Enrolling Employees
Once your company is enrolled in a council, you capture the council-specific details for each employee who belongs to it. This is what includes them in your monthly submission. You can do this **one employee at a time** on their profile, or **in bulk** from the employee list — the quickest way when you're first onboarding a group onto a council.
## Enrolling one employee at a time
Employee council details sit on the employee's own profile, alongside their other personal and payroll information.
1. Navigate to [Payroll / Employees](https://app.allwage.com/#/payroll/employees/assigned) and open the employee.
2. Open the employee's details and find the **Council** section.
3. Choose the council and capture the required details.
{% hint style="info" %}
The Council section only appears once your company is enrolled in at least one council. See [Enabling a Council for a Company](/modules/councils/enabling-a-council.md).
{% endhint %}
## One council per employee
An employee can belong to **one council at a time**. The councils you can choose from are the ones your company is enrolled in.
## What you'll capture
Each council asks for its own employee details — for example, a membership or fund number and a skill grade or category. See the council's own page for the exact fields:
* [BIBC employee details](/modules/councils/bibc.md)
## Council details are tied to the active period
An employee's council enrolment is linked to their **current active period** at your company. This keeps their council history accurate as people come and go.
* An employee must have an **open active period** before they can be enrolled in a council.
* When an employee's active period ends (for example, they resign or transfer to another company), their council enrolment ends with it.
* If they return later on a new active period, you enrol them again. Details that stay with an employee for life — such as a lifelong fund number — can be carried over so you don't have to look them up again.
## Details that change over time
Some council details change as an employee progresses — for example, their **skill grade or category** may increase as they upskill. AllWage keeps these as a dated history: each time the value changes, you capture the new value and the date it takes effect. The previous value is kept on record.
This matters for submissions: when you generate a monthly submission, AllWage uses the value that applied during that period, not just the latest one.
## Enrolling employees in bulk
When you're onboarding a group of employees onto a council — the most common case at first setup — you can enrol them together instead of one profile at a time.
1. Go to [Management / Employees](https://app.allwage.com/#/system/employees/manage) or [Payroll / Employees](https://app.allwage.com/#/payroll/employees).
2. Select the employees you want to enrol.
3. Click **Manage** and choose **Enrol in council**.
4. Choose the council.
A panel opens listing every employee you selected. It shows the details required for each and flags anyone with missing or invalid information — so you can see at a glance what still needs attention before you enrol.
### Apply shared values at once
Use **Bulk Manage** at the top of the panel to set a value across employees in one step. For example:
* Set the **enrolment date** to the start of each employee's active period for the whole group at once.
* Select a group of employees and apply the same **skill grade or category** to all of them.
### Set employee-specific details
For details that are unique to each person — such as their own membership or fund number — click that employee in the panel and capture their specific fields there.
### Prefer working in a spreadsheet?
Use **Download & Upload** at the top of the panel: download a file of the selected employees with the council's required fields, fill in the values (or copy them across from a sheet you already have), and upload it back — the panel fills with what you captured, ready to review.
When every employee's required details are complete, confirm to enrol the whole group.
{% hint style="info" %}
Which details you can bulk-set and which must be captured per employee depends on the council — each council has its own set of fields.
{% endhint %}
To remove employees from a council in bulk, use the same **Manage** menu and choose **Unenrol from councils**.
## Related
* Employee personal information is managed on the same profile — see [Employee Information](/modules/payroll/employee-information.md).
---
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